Department of Engineering

Printing to the central printers from Microsoft Windows

Contents

• Introduction
• Installing a printer
• Configuring a printer
• Black and white printers
• Colour printer
• Troubleshooting

Introduction

These instructions are concerned with printing to the Department's central printers. They tell you how to get, install and configure the printer drivers. The instructions were written for MS Windows 2000 and XP, however the method for Windows Vista and 7 should be similiar. The PostScript drivers are recommended. Non PostScript drivers are available from the printer manufacturers' websites, but should only be used if output via PostScript is unacceptable.

Installing a printer

1. Firstly you'll need to get the driver package. To do this, download the driver package from the list of available printers below.
2. Execute the driver package to unpack the contents onto your hard drive. To execute, double left mouse click on the filename. If prompted for a location enter something memorable that relates to the printer, eg. C:\ljmr1. Note, you will need to access the driver files in a later step.
3. Open Printers and Faxes (from the Start menu; either Choose Printers and Faxes; or Settings then Printers and Faxes).
4. Click Add a printer followed by Next to begin the Add printer Wizard.
5. Choose the radio button next to A network printer, or a printer attached to another computer and click Next.
6. Choose the radio button next to Connect to a printer on the Internet or on a home or office network:. The relevant URL for your choosen network printer is given in the available printers list below. Enter the URL, eg. http://print-serv.eng.cam.ac.uk:631/printers/ljmr1. Click Next.
7. At this point, depending on the printer being installed, you may receive a warning message about missing drivers. Click OK to dismiss it.
8. Click Have disk.... To find the driver either click Browse...; alternatively enter the location manually in the Copy manufacturer's files from: box, eg. C:\ljmr1
9. The right filename should already be selected. Click Open to continue.
10. Depending on the driver package, one or more printers may be available to choose from. Pick the printer matching the description in the available printers list below. Click OK to continue.
11. The necessary driver files will now be copied to your Windows installation.
12. If you want, make the printer your default printer. Click Next.
13. Click Finish to complete the printer installation.
14. Remove the driver package downloaded in point 1. Remove the unpacked driver files in point 2. These files are no longer needed.

Configuring printers

By default the HP printer drivers use the American "letter" size paper. In the UK the ISO 216 standard (A4, A3 etc) is used. To send print jobs of the right paper size, you need to configure your printer driver.

Over and above this, our printers have "extras" (paper tray/duplex unit), which aren't part of the standard model. To use these extras, you will need to configure your printer driver.

Configuring ljmr1/ljmr2

1. Open Printers and Faxes (from the Start menu. Choose Printers and Faxes; or Settings then Printers and Faxes).
2. With a right-mouse-button-click choose the printer you wish to configure. A popup menu will appear, choose Properties from it.
3. Choose the Device Settings tab
4. Scroll down to Installable Options. Change Tray 4 to Installed.
5. Scroll up to Form To Tray Assignment. Make the following choices:
   • Printer auto select to A4
   • Manual Feed in Tray to Not Available
   • Tray 1 to Not Available
   • Tray 2 to A4
   • Tray 3 to A3
   • Tray 4 to A4
6. Scroll to end of page. Click Apply
7. Choose the General tab
8. Click Printing Preferences...
9. Choose the Paper/Quality tab. Make the following choices:
   • Size is to A4
   • Source is to Tray 4
   • Type is to Plain
   • Click Apply
10. If you want your printing to default to double sided:
    • Choose the Finishing tab.
    • Choose the radio button next to Print on both sides.
    • Click Apply.
11. Click OK to quit from the Printing Preferences.
12. Choose the Advanced tab
13. Click Printing Defaults...
14. Choose the Paper/Quality tab. Make the following choices:
    • Size is to A4
    • Source is to Tray 4
    • Type is to Plain
    • Click Apply
15. If you want your printing to default to double sided:
    • Choose the Finishing tab.
    • Choose the radio button next to Print on both sides.
    • Click Apply.
16. Click OK to quit from the Printing Defaults.
17. Click OK to finish.

Configuring cljmrn

1. Open Printers and Faxes (from the Start menu. Choose Printers and Faxes; or Settings then Printers and Faxes).
2. With a right-mouse-button-click choose the printer you wish to configure. A popup menu will appear, choose Properties from it.
3. Choose the Device Settings tab
4. Scroll down to Installable Options, and change:
   • Duplex Unit: to Installed
   • Available Tray: to 4 Trays
5. Scroll up to Form To Tray Assignment. Make the following choices:
   • AutoSelect to A4
   • Tray 1 to A4
   • Tray 2 to A3
   • Tray 3 to A4
   • Tray 4 to A4
6. Click Apply.
7. Choose the General tab
8. Click Printing Preferences...
9. Select the Layout tab.
10. Click Advanced..., then make the following choices
    • Under the Paper/Output section change Paper Size to A4
    • If you wish double-sided printing to be the default:- under Document Options section
      • Go to subsection Printer Features, change 2-Sided Printing: to Long-Edge Binding
    • Click OK to come out of Advanced section
    • Click Apply
    • Click OK to come out of Printing Preferences.
11. Choose the Advanced tab
12. Click Printing Defaults...
13. Select the Layout tab.
14. Click Advanced..., then make the following choices
    • Under the Paper/Output section change Paper Size to A4
    • If you wish double-sided printing to be the default:- under Document Options section
      • Go to subsection Printer Features, change 2-Sided Printing: to Long-Edge Binding
    • Click OK to come out of Advanced section
    • Click Apply
    • Click OK to come out of Printing Defaults.
15. Click OK to finish.

Available Printers

Black and white printers

Colour printer

Troubleshooting

• Main Printing page Troubleshooting section
• Printing Frequently Asked Questions
• For queries and problems relating to Windows printing not covered in the help pages, please contact pc-support