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Printing from Microsoft Windows - an example only

Note: printers are talked about here are historic, dead, no more, ex-printers who have shuffled off their network coil. However with the exception that they don't exist - they are good example of setting up and configuring network printers on CUPS

Contents

Introduction

These instructions are concerned with printing to the Department's central printers. They tell you how to get, install and configure the printer drivers. The instructions were written for MS Windows 2000 and XP, however the method for Windows Vista and 7 should be similiar. The PostScript drivers are recommended. Non PostScript drivers are available from the printer manufacturers' websites, but should only be used if output via PostScript is unacceptable.

Installing a printer

  1. Firstly you'll need to get the driver package. To do this, download the driver package from the list of available printers below.
  2. Execute the driver package to unpack the contents onto your hard drive. To execute, double left mouse click on the filename. If prompted for a location enter something memorable that relates to the printer, eg. C:\ljmr1. Note, you will need to access the driver files in a later step.
  3. Open Printers and Faxes (from the Start menu; either Choose Printers and Faxes; or Settings then Printers and Faxes).
  4. Click Add a printer followed by Next to begin the Add printer Wizard.
  5. Choose the radio button next to A network printer, or a printer attached to another computer and click Next.
  6. Choose the radio button next to Connect to a printer on the Internet or on a home or office network:. The relevant URL for your choosen network printer is given in the available printers list below. Enter the URL, eg. http://print-serv.eng.cam.ac.uk:631/printers/ljmr1. Click Next.
  7. At this point, depending on the printer being installed, you may receive a warning message about missing drivers. Click OK to dismiss it.
  8. Click Have disk.... To find the driver either click Browse...; alternatively enter the location manually in the Copy manufacturer's files from: box, eg. C:\ljmr1
  9. The right filename should already be selected. Click Open to continue.
  10. Depending on the driver package, one or more printers may be available to choose from. Pick the printer matching the description in the available printers list below. Click OK to continue.
  11. The necessary driver files will now be copied to your Windows installation.
  12. If you want, make the printer your default printer. Click Next.
  13. Click Finish to complete the printer installation.
  14. Remove the driver package downloaded in point 1. Remove the unpacked driver files in point 2. These files are no longer needed.

Configuring printers

By default the HP printer drivers use the American "letter" size paper. In the UK the ISO 216 standard (A4, A3 etc) is used. To send print jobs of the right paper size, you need to configure your printer driver.

Over and above this, our printers have "extras" (paper tray/duplex unit), which aren't part of the standard model. To use these extras, you will need to configure your printer driver.

Configuring ljmr1/ljmr2

  1. Open Printers and Faxes (from the Start menu. Choose Printers and Faxes; or Settings then Printers and Faxes).
  2. With a right-mouse-button-click choose the printer you wish to configure. A popup menu will appear, choose Properties from it.
  3. Choose the Device Settings tab
  4. Scroll down to Installable Options. Change Tray 4 to Installed.
  5. Scroll up to Form To Tray Assignment. Make the following choices:
  6. Scroll to end of page. Click Apply
  7. Choose the General tab
  8. Click Printing Preferences...
  9. Choose the Paper/Quality tab. Make the following choices:
  10. If you want your printing to default to double sided:
  11. Click OK to quit from the Printing Preferences.
  12. Choose the Advanced tab
  13. Click Printing Defaults...
  14. Choose the Paper/Quality tab. Make the following choices:
  15. If you want your printing to default to double sided:
  16. Click OK to quit from the Printing Defaults.
  17. Click OK to finish.

Configuring cljmrn

  1. Open Printers and Faxes (from the Start menu. Choose Printers and Faxes; or Settings then Printers and Faxes).
  2. With a right-mouse-button-click choose the printer you wish to configure. A popup menu will appear, choose Properties from it.
  3. Choose the Device Settings tab
  4. Scroll down to Installable Options, and change:
  5. Scroll up to Form To Tray Assignment. Make the following choices:
  6. Click Apply.
  7. Choose the General tab
  8. Click Printing Preferences...
  9. Select the Layout tab.
  10. Click Advanced..., then make the following choices
  11. Choose the Advanced tab
  12. Click Printing Defaults...
  13. Select the Layout tab.
  14. Click Advanced..., then make the following choices
  15. Click OK to finish.

Available Printers

Note: Where available we recommend that you use the driver written specifically for the printer in favour of a universal driver.

Black and white printers

Printer:ljmr1
Description:HP LaserJet 9040dn
Location:DPO
URL:http://print-serv.eng.cam.ac.uk:631/printers/ljmr1
Postscript Driver Packages:Microsoft Windows 2000 (HP LaserJet 9040/9050 PostScript Driver - version 61.074.561.43 - 20th May 2008)
Microsoft Windows XP - 32 bit (HP LaserJet 9040/9050 Postscript Driver - 32bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows XP - 64 bit (HP LaserJet 9040/9050 PostScript Driver - 64bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows Vista - 32 bit (HP LaserJet 9040/9050 Postscript Driver - 32bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows Vista - 64 bit (HP LaserJet 9040/9050 PostScript Driver - 64 bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows 7 - 32 bit (HP Universal Print Driver for Windows Postscript - 32bit - version 5.2.6 - 18th Feb 2011)
Microsoft Windows 7 - 64 bit (HP Universal Print Driver for Windows Postscript X64 - version 5.2.6 - 18th Feb 2011)

Printer:ljmr2
Description:HP LaserJet 9040dn
Location:DPO
URL:http://print-serv.eng.cam.ac.uk:631/printers/ljmr2
Postscript Driver Packages:Microsoft Windows 2000 (HP LaserJet 9040/9050 PostScript Driver - version 61.074.561.43 - 20th May 2008)
Microsoft Windows XP - 32 bit (HP LaserJet 9040/9050 Postscript Driver - 32bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows XP - 64 bit (HP LaserJet 9040/9050 PostScript Driver - 64bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows Vista - 32 bit (HP LaserJet 9040/9050 Postscript Driver - 32bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows Vista - 64 bit (HP LaserJet 9040/9050 PostScript Driver - 64 bit - version 61.074.561.43 - 20th May 2008)
Microsoft Windows 7 - 32 bit (HP Universal Print Driver for Windows Postscript - 32bit - version 5.2.6 - 18th Feb 2011)
Microsoft Windows 7 - 64 bit (HP Universal Print Driver for Windows Postscript X64 - version 5.2.6 - 18th Feb 2011)
Alternative printer drivers can be found at the HP website

Colour printer

Printer:cljmrn
Description:OKI C9800
Location:Operators' Office
URL:http://print-serv.eng.cam.ac.uk:631/printers/cljmrn
Postscript Driver Packages:Microsoft Windows 2000 (OKI C9800/C9800 GA PS Driver)
Microsoft Windows XP (OKI C9800/C9800 GA PS Driver)
Microsoft Windows Vista (32bit) (OKI C9800 PostScript Driver version 1.0.0)
Microsoft Windows Vista (64bit) (OKI C9800 PostScript Driver version 1.0.0)
Microsoft Windows 7 (32bit) (OKI C9800 PostScript Driver version 1.0.0)
Microsoft Windows 7 (64bit) (OKI C9800 PostScript Driver version 1.0.0)
Alternative printer drivers can be found at the OKI website

Troubleshooting

© Cambridge University Engineering Dept
Information provided by network-support, updated by operators
Last updated: May 2011